ARTICLE VI: MEETINGS OF MEMBERS

Section 1. Annual Meeting.

  1. Purpose. One meeting of the membership shall be held annually. This annual meeting shall be held for the purpose of electing officers, for receiving annual reports, and for the transaction of such other business as may come before the meeting.

  2. Date and Time. An annual meeting of members shall be held during the spring of each year, unless otherwise determined by the Board of Directors. The Board of Directors shall determine the date and time of the annual meeting.

  3. Place. The Board of Directors shall designate the city where the annual meeting will be held.

  4. Notice. Written notice of the meeting shall be mailed to the last recorded address of the member at least sixty (60) days before the time appointed for the meeting.

Section 2. Order of Business at Meetings.

The order of business shall be as follows unless otherwise set in advance by the President of the Association.

  1. Call to order

  2. Minutes of previous meeting

  3. Report of President

  4. Report of Secretary/Treasurer

  5. Committee reports

  1. Standing

  2. Special

  1. Report of elections

  2. Unfinished business

  3. Announcements

  4. New business

  5. Adjournment

The order of business may be altered or suspended at any meeting by a majority vote of the members present.

Section 3. Robert’s Rules of Order, Newly Revised.

The rules contained in Robert’s Rules of Order, Newly Revised, shall govern meetings of this Association in all cases to which they are applicable and in which they are not inconsistent with these bylaws. Sturgis Standard Code of Parliamentary Procedure will serve as a resource to interpret Robert’s Rules of Order, Newly Revised.

Section 4. Quorum.

  1. Quorum Defined. The voting members present at the annual meeting of the Association constitute a quorum.

  2. Act of the Members. The affirmative vote of a majority of the members present and voting at the annual meeting shall be the act of the members, unless the act of a greater number is required by statute or by these bylaws.

  3. Proxies. Proxies at the annual meeting of the members are not permitted.

Section 5. Fixing of Member Record Dates for Voting Eligibility.

For the purpose of determining the members entitled to notice, to vote, to attend meetings, or in order to make a determination of members for any other proper purpose, the date of record will be thirty (30) days prior to such action.

Section 6. Voting by Ballot.

Voting on any question may be by voice unless the chairman of the meeting shall order or any member shall demand that voting be by ballot.

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