ARTICLE XI: DUTIES OF OFFICERS

Section 1. President.

The President should be the principal elective officer of the Association.

  1. Presides at Meetings. He/she shall preside at meetings of the Association and of the Board of Directors and of the Executive Board.

  2. Standing and Special Committees. He/she shall appoint all standing and special committees not otherwise provided for and shall be an ex-officio member of all committees.

  3. Communication. He/she shall, at the annual meeting of the Association and at such other times as he/she shall deem proper, communicate to the Association or the Board of Directors such matters and suggestions as may in his/her opinion promote the welfare and increase usefulness of the Association.

  4. Other Duties. He/she shall perform such other duties as are necessarily incident to the office of President or as may be prescribed by the Board of Directors.

  5. Executive and Administrative Affairs. The President is not charged with executive or administrative responsibilities in the management and continuing conduct of Association's affairs.

Section 2. President-elect.

  1. Absence of President. In the absence of the President, the President-elect shall preside over meetings of the Executive Committee and of the Board of Directors.

  2. Other Duties. The President-elect shall assume such other duties as are assigned to him/her by the President and/or the Board of Directors.

Section 3. Secretary/Treasurer.

  1. Association Funds. The Secretary/Treasurer shall be responsible for the collection and receipt and have charge of all funds of the Association. He/she shall have deposited such funds in the bank designated by the Board of Directors and shall provide for the expenditure of such funds.

  2. Minutes of Meetings. The Secretary/Treasurer shall attend and ensure the taking of suitable records in permanent form of the proceedings of all meetings of the Association, the Board of Directors, and the Executive Board.

  3. Records. He/she shall oversee preservation of all papers, letters, and transactions of the Association.

  4. Corporate Seal. He/she shall have custody of the corporate seal.

  5. Financial Reports. The Secretary/Treasurer shall report to the Board of Directors as to the financial standing of the Association whenever he/she is required to do so and shall make a full report to the Association at each annual meeting.

  6. Audits. The accounts of the Secretary/Treasurer shall be audited each two (2) years upon completion of the term of office by a certified public accountant approved by the Board of Directors

  7. Delegation to Executive Director. The Executive Director of the Association shall assume such duties in connection with the work of the Secretary/Treasurer as specified by the Board of Directors.

  8. Responsibilities at End of Term. The retiring Secretary/Treasurer shall within one (1) month after the close of the annual meeting deliver to the newly-elected Secretary/ Treasurer all money, vouchers, books, and papers of the Association in his/her custody.

Section 4. Representatives of the Board.

Represent Board of Directors to Executive Board. The Representatives to the Executive Board shall represent and reflect the interests of the whole Board to the Executive Board of the Association.

Section 5. Executive Director.

The administration of the Association shall be through an Executive Director appointed by and directly responsible to the Board of Directors.

  1. Voting Power. The Executive Director shall not have voting power.

  2. Power to Act. Except in those instances in which the authority to execute is expressly delegated to another officer or agent of the Association or a different mode of execution is expressly prescribed by the Board of Directors or these bylaws, the Executive Director may execute for the Association any contacts, deeds, mortgages, bonds, or other instruments which the Board of Directors has authorized to be executed. The Executive Director may accomplish such execution either under or without the seal of the Association and either individually or with any other officer thereunto authorized by the Board of Directors according to the requirements of the form of the instrument.

  3. Compensation. The Executive Director shall be compensated from the funds of the Association for the contracted services (includes his/her salary, office staff salaries, and associated expenses, etc.) rendered the Association.

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